In addition to lectures, Gen Ed courses ordinarily meet for a weekly discussion section or lab. It is the responsibility of the Head TF (or primary-TF contact for a course) to coordinate section meeting times and to make room reservations. In order to minimize conflicts with student labs, once-a-week seminars and tutorials, jobs, and athletic practices, the Head TF should ensure that the teaching staff can cover sections held at a variety of days and times, even if these days and times are not most convenient for them.
This page addresses the following topics:
- What days/times are recommended for section meetings?
- How are daytime section-rooms reserved?
- How are evening section-rooms reserved?
- When should section-room requests be placed?
- When are section-room assignments announced?
- How is media and technology support for section-rooms requested?
What days/times are recommended for section meetings?
Courses will find it easier to locate space for section meetings if days and times are distributed across the week, rather than clustered on Wednesday and Thursday afternoons, for example. Please note that students cannot be required to attend sections on Saturday or Sunday, and there may not be meeting space available on the weekends.
You will greatly increase your chances of securing a section space from the FAS Classrooms Office by requesting space earlier in the week, on Monday or Tuesday, or during the afternoon hours on Friday. For rooms booked through the FAS Classrooms Office, no section can be scheduled on the half-hour. Sections booked on the half-hour will have to secure a room from a location outside of the FAS Classrooms Office purview.
How are daytime section-rooms reserved?
A complete list of spaces available for reservation in FAS can be found on the Instructional Media Services website, where classrooms are searchable by seating capacity, media availability, building name, and many other criteria. In addition to information about the classroom, details on the appropriate office to contact to reserve the space can be found at the bottom of each page.
The FAS Registrar’s Classrooms Office schedules only 30% of the classrooms in the FAS inventory. The remainder is scheduled in the departments, centers, and Houses (see list below for additional room reservation options and contact information).
Please note that course lectures receive priority over all sections. Your section room may be moved in order to accommodate the needs of a course.
Course heads and Head TFs should submit requests for classrooms for discussion sections to the appropriate scheduler as listed below. Submit an online request for all classrooms scheduled by the FAS Registrar's Classrooms Office. Otherwise, submit one plain-text e-mail per course, detailing all times requested and include your course name and number. If one TF is teaching back-to-back sections, you may wish to request that the assigned section rooms are located in the same building (or perhaps the same room, if possible).
|FAS Registrar’s online classroom request form||http://roombook.harvard.edu|
|Center for Government and International Studies (CGIS)||cgisroom@fas|
|Memorial Hall/Lowell Lecture Hall Complex (evening hours and weekends)||memhall@fas|
|(SEAS) Maxwell Dworkin||rooms@seas|
|William James Hall||rooms@wjh|
|Division and Departmental Rooms||contact your Department directly. (Other departments may have space available. Please feel free to contact them.)|
Contact Houses directly, if you have a House affiliation
How are evening section-rooms reserved?
After 5:30 pm, most of the FAS Classroom Office room inventory is scheduled by the Division of Continuing Education (dcerooms@dcemail).
The FAS Classrooms Office schedules activities after 5:30 pm only in the following buildings
- Grays basement, five 15-40 seat movable chair classrooms
- Barker Center, nine 8-38 seat seminar or movable chair classrooms, (for affiliated departments only)
- Boylston 110 Fong Auditorium, lecture hall seats 144
- CGIS, six 16-35 seat seminar rooms, one 32-seat moveable chair classroom
- 2 Divinity Ave, #18, Yenching Auditorium, lecture hall seats 275
- Lamont Library, two 25-seat movable chair classrooms
- Northwest Science Building, one 220-seat lecture hall and five seminar/conference style classrooms with 16-45 seats
- Robinson Hall, five 10-25 seat seminar-style classrooms.
Learn more about these spaces on the Instructional Media Services website.
Course heads and Head TFs should submit requests for classrooms for discussion sections to the appropriate scheduler as listed above. Submit one plain-text e-mail per course, detailing all times requested and include your course name and number. If one TF is teaching back-to-back sections, you may wish to request that the assigned section rooms are located in the same building (or perhaps the same room, if possible).
When should section-room requests be placed?
Course heads or Head TFs should request section space starting in mid August for fall term courses and mid January for spring term courses.
Once the term begins, teaching staff are asked to contact the office through which they reserved their section space to release any unneeded section rooms since instructional space suitable for section meetings is limited. This helps courses that may have a higher than anticipated enrollment.
When are section-room assignments announced?
For rooms booked via the FAS Classrooms Office: e-mails are sent to the course head or Head TF about section-room assignments at least a full week after the start of the term. Section-room assignments are also updated daily in the online Course Meeting Locations Report. Requests received after the start of the term are generally processed within 72 hours. All requests are processed in the order in which they are received.
How is media and technology support for section-rooms requested?
Media & Technology Services (MTS) is responsible for all equipment rentals, special events, course recordings, and video conferences regardless of location. MTS service requests for support including audio operation, projection, recording, and web streaming can be placed online using the online Service Request form. For more detailed information, see Media & Technology Support.